Agenda and draft minutes

Venue: Committee Room 1 - Civic Suite. View directions

Contact: Fiona Abbott 

Items
No. Item

479.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor J Ware-Lane (substitute Cllr A Jones) and Councillor J McMahon (substitute Cllr D Nelson) and The Rev’d Canon J Collis, T Watts and J Broadbent (co-opted members).

480.

Declarations of Interest

Minutes:

The following interests were declared at the meeting:-

 

(a)   Councillors Lamb, Boyd, Cox and Salter (Cabinet Members) – Disqualifying non-pecuniary interests in the called in items / referred item; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

(b)   Councillor Boyd (Cabinet Member) – disqualifying non-pecuniary interest in the Schools Progress Report; attended pursuant to the dispensation agreed at Council on 19th July 2012, under S.33 of the Localism Act 2011;

(c)    Councillor Jones – agenda item relating to Youth Council presentation – non-pecuniary – daughter is a member of Youth Council;

(d)   Councillor Cox - agenda item relating to Youth Council presentation – non-pecuniary – young relative has been diagnosed with mental health condition;

(e)   Councillor Salter - agenda item relating to Scrutiny Committee updates - non-pecuniary – husband is consultant Surgeon at Southend Hospital and holds senior post at Hospital; son-in-law is GP in the Borough; daughter is a doctor at Basildon Hospital;

(f)     Councillor Harp – agenda item relating to Scrutiny Committee updates – non-pecuniary – Chair of St Lukes PPG and PPG Forum member;

(g)   Councillor Habermel - agenda item relating to Scrutiny Committee updates - non-pecuniary – sister is a nurse at Southend Hospital; nephew is a physiotherapist based at Southend; brother is a paramedic with London Ambulance Service;

(h)   Councillor Walker – agenda item relating to Scrutiny Committee updates – non-pecuniary – daughter is working in Southend Stroke Unit;

(i)     Councillor Nevin - agenda item relating to Scrutiny Committee updates - non-pecuniary – Previous employee at Southend Hospital; NHS Employee at Barts; 2 children work at MEHT; step sister works Basildon Hospital and sister works for the Department of Health;

(j)     Councillor Borton - agenda item relating to Scrutiny Committee updates - non-pecuniary interest – daughter is a nurse at Rochford Hospital;

(k)    Councillor Nelson - agenda item relating to Scrutiny Committee updates - non-pecuniary interest – wife is a nurse at Southend Hospital;

(l)     Councillor Mulroney - agenda item relating to Scrutiny Committee updates - non-pecuniary interest – relative works at Broomfield Hospital;

(m)  Councillor Borton – agenda item relating to Schools Progress Report – non-pecuniary - Governor at Milton Hall School;

(n)   Councillor Arscott - agenda item relating to Schools Progress Report – non-pecuniary – Governor at Our Lady of Lourdes Catholic Primary School (Assisi Trust);

(o)   Councillor Walker - agenda item relating to Schools Progress Report – non-pecuniary – wife teaches at West Leigh Schools; Southend Boys & Girls Training Choirs rehearse at St Mary’s School.

481.

Questions from Members of the Public pdf icon PDF 76 KB

Minutes:

The responses to the questions submitted by Mr Webb will be forwarded to him as he was not present at the meeting.

482.

Minutes of the Meeting held on Tuesday, 9th October, 2018 pdf icon PDF 109 KB

Minutes:

Resolved:-

 

That the Minutes of the Meeting held on Tuesday, 9th October, 2018 be confirmed as a correct record and signed.

483.

Youth Council - Mental Health School Survey pdf icon PDF 3 MB

Minutes:

On behalf of the Committee, the Chair welcomed the following to the meeting for this item – Marco Mann (Youth Mayor), Amy Burdett (Deputy Youth Mayor) and Jasmine Thompson (Youth Council member).

 

The Youth Council presented the results and outcomes from the school mental health survey, highlighting in particular the draft Mental Health Charter.

 

This contains a series of recommendations and actions which they would like schools to implement in order to improve the mental health of their students. They hope to meet with relevant stakeholders to discuss the Charter and for them to develop and shape it. Each item on the Charter was inspired by the personal experiences and statistics in the survey. The Charter is intended to be cost neutral where possible and to be adopted by all schools in the borough with the support of the Council. The main sections in the Charter are – privacy & confidentiality, referral, internal school services and stigma.  The Charter will be officially launched at a later date.

 

The Committee paid tribute to the Youth Council members for the excellent piece of work and for all their hard work and for putting the report together and that need to ensure it moves forward. The representatives then responded to a number of questions from the Committee.

 

The Council’s Director of Learning said that he would be happy to meet with the Youth Council to discuss how to take the work forward, for example taking the work to the Education Board and the Head Teachers meeting to get sign up and discussing with professional services (education psychologist).

 

Resolved:-

 

That the Youth Council be thanked for the excellent presentation and work undertaken.

 

Note:- This is a Scrutiny Function

484.

Monthly Performance Report pdf icon PDF 1 MB

Members are reminded to bring with them the most recent MPR for period end September 2018 circulated recently.

 

Comments/questions should be made at the appropriate Scrutiny Committee relevant to the subject matter.

Minutes:

The Committee considered the Monthly Performance Report covering the period to end September 2018, which had been circulated recently.

 

Resolved:-

 

That the report be noted.

 

Note:- This is an Executive Function.

Cabinet Member:- As appropriate to the item.

485.

Southend 2050 - Draft Ambition, Desired Outcomes and Road Map pdf icon PDF 80 KB

Minute 423 (Cabinet Book 1, Agenda Item 4 refers)

Referred direct to all three Scrutiny Committees

Additional documents:

Minutes:

The Committee considered Minute 423 of the meeting of the Cabinet held on 6th November 2018, which had been referred direct to all three Scrutiny Committees for consideration, together with the report of the Chief Executive setting out the proposed draft Ambition, Themes and Outcomes and Southend 2050 Five Year Road Map.

 

The Committee also received a presentation by Lysanne Eddy (Head of Policy, Engagement & Communication) and Tim MacGregor (Team Manager - Policy and Information Management) which provided:

·         An overview of the scope and findings of the Southend 2050 engagement programme; and

·         Feedback received from Councillors and others to date, which will inform a revised version of the documentation to be submitted to Cabinet on 4th December 2018.

The Leader of the Council thanked all of those who had submitted feedback so far. He also explained that further issues raised by the Scrutiny Committees would be taken on board in the preparation of the revised Road Map, including those from the Place Scrutiny Committee held on 26 November 2018 and the following additional matters raised at this meeting of the Scrutiny Committee:

·         Active and Involved – add a new outcome on active lifestyles.

·         Include reference to the Youth Council’s Charter on Mental Health in Schools.

·         Include reference to Adult Education, with a strong emphasis on skills training to address the low wage economy and opportunities to address isolation.

·         Include a reference to establishing additional accommodation to meet the needs of children looked after within their community.

 

In response to a question from Councillor Nevin, the Leader agreed to provide details about the schools and number of children and young people included in the consultation.

 

Resolved:-

 

That the following decisions of Cabinet be noted:

 

“1. That the findings of the Southend 2050 engagement programme be welcomed and noted.

 

2. That the Ambition, Themes & Outcomes and the Southend 2050 Five Year Road Map, as set out in Appendices A, B and C to the submitted report, be endorsed.

 

3. That the Transforming Together programme, outlined in paragraph 6 of the submitted report, be noted and endorsed.

 

4. That the matter be referred direct to the Policy & Resources, Place and People Scrutiny Committees.”

 

Note: Approval of the Southend 2050 Ambition, Themes & Outcomes and Five Year Road Map is a Council Function.

Referred direct to: all three Scrutiny Committees

Cabinet Member: Cllr Lamb

486.

Local Account Annual Report 17/18 pdf icon PDF 76 KB

Minute 435 (Cabinet Book 3, Agenda Item No. 16 refers)

Called-in by Councillors M Burton and A Jones

Additional documents:

Minutes:

The Committee considered Minute 435 of the meeting of Cabinet held on 6th November 2018, which had been called in to scrutiny, together with a report of the Deputy Chief Executive (People). This presented the draft of the Local Account of Adult Social Care in 2017-18.

 

Following discussion at the meeting, the Cabinet Member said that he would be happy to consider the following in future documents:-

·           Incorporate a ‘best practice’ box.

·           Incorporate the information which sits behind points.

·           Look at accessibility of the report in future years, including the colour palette used.

·           Include the views of Healthwatch Southend.

 

Resolved:-

 

That the following decision of Cabinet be noted:-

 

“That the draft Local Account as the Council’s self-assessment for these services, be noted.”

 

Note: This is an Executive Function

Cabinet Member: Cllr Cox

487.

Revenue and Capital Budget Monitoring 2018/19 to 30 September 2018 pdf icon PDF 103 KB

Minute 436 (Cabinet Book 3, Agenda Item No. 17 refers)

Called in by Councillors M Borton, C Willis, R Woodley and M Terry

(Also called-in to the Place Scrutiny Committee and Policy & Resources Scrutiny Committee)

Additional documents:

Minutes:

The Committee considered Minute 436 of the meeting of Cabinet held on 6th November 2018, which had been called in to scrutiny, together with a report of the Strategic Director (Finance & Resources) setting out the Council’s revenue and capital budgetary performance as at September 2018.

 

In response to questions about the financial position at end year, the Deputy Chief Executive (People) said that he would provide further details on the cost pressures on the Children’s Social Care 0-16 budget (bulges at under 5’s and teenage years in particular). With regard to the adults and housing budget, the Director also agreed to find details on the (small) numbers of agency staff used in adult services.

 

Resolved:-

 

That the following recommendations of Cabinet be noted:-

 

“In respect of the 2018/19 Revenue Budget Monitoring, as set out in Appendix 1 to the submitted report:

 

1. That the forecast outturn for the General Fund and Housing Revenue Account, as at September 2018, be noted.

 

1.2 That the planned management actions of £3,230,000 to achieve that forecast outturn, be noted.

 

1.3 That the planned budget transfers (virements) of £2,610,170, be approved.

 

1.4 That the potential transfer of £1,293,000 from the Business Transformation Reserve in respect of the forecast General Fund overspend unless further management action and savings are identified to rebalance the budget, be noted.

 

1.5 That the potential transfer of £93,000 to the HRA Capital Investment Reserve in respect of the forecast HRA underspend, be noted.

 

In respect of the 2018/19 Capital Budget Monitoring, as set out in Appendix 2 to the submitted report:

 

1.6 The expenditure to date and the forecast outturn as at September 2018 and its financing, be noted.

 

1.7 That the requested changes to the 2018/19 capital programme as set out in Section 2 of Appendix 2, be approved.”

 

Note: This is a Council Function

Cabinet Member: Cllr Lamb

488.

Schools Progress Report pdf icon PDF 62 KB

Report of Deputy Chief Executive (People) – to follow

Minutes:

The Committee received a report of the Deputy Chief Executive (People) which informed the advised about the current position with regard to two recent Ofsted Inspections, Academy developments and the Grammar School Strategy, which is now in year 2 of the programme.

 

Resolved:-

 

That the report be noted.

 

Note:- This is an Executive Function.

Cabinet Member:- Cllr Boyd

489.

Scrutiny Committee - updates pdf icon PDF 94 KB

Report of Strategic Director (Legal & Democratic Services)

Additional documents:

Minutes:

The Committee considered a report by the Strategic Director (Legal & Democratic Services) which updated the Committee on a number of Scrutiny matters.

 

Referring to the decision taken at the last meeting to refer the Mid and South Essex STP plans to the Secretary of State for Health and Social Care (Minute 345 refers), the Scrutiny Officer advised that the letter had been sent on 23rd November 2018 and a copy of the letter circulated to the Committee. The response by the Mid and South Essex CCG Joint Committee had also been circulated to the Committee.

 

With regard to the update on new diabetes technology, the Scrutiny Officer advised that the position statement from the 5 CCG’s had not yet been received and would be circulated as soon as it was received.

 

Resolved:-

 

1.     That the report and actions taken be noted.

2.     To note the referral letter sent to the Secretary of State for Health & Social Care and the response by Mid and South Essex CCG Joint Committee.

3.     That the information on new diabetes technology will be circulated to the Committee when available.

 

Note:- This is a Scrutiny Function.

490.

Minutes of the Meeting of the Chairmen's Scrutiny Forum held on Tuesday, 20th November, 2018 pdf icon PDF 51 KB

to follow

Minutes:

Resolved:-

 

That the Minutes of the meeting on the Chairmen’s Scrutiny Forum held on Tuesday, 20th November, 2018 be received and noted.

 

Note:- This is a Scrutiny Function.

 

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